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ANTHAVI PILOT PRIVACY POLICY

Version 1.3 · Last updated: October 12, 2026 · Pilot text, under legal review

Limited Real-Family Pilot | Version 1.3

Nexaverse Group, Inc. | Anthavi

Plain-language summary. Anthavi is a developing memorial-storytelling service. This Pilot Privacy Policy explains what information Anthavi may collect during the limited real-family pilot, why it is used, who may access it, how sharing choices work, how long pilot memorial content is kept, and how participants can request access, correction, restriction, removal, export, or deletion where applicable.

1. Scope of This Pilot Privacy Policy

This Anthavi Pilot Privacy Policy applies to the limited real-family Anthavi pilot operated by Nexaverse Group, Inc. (“Nexaverse,” “we,” “us,” or “our”), including Anthavi cases facilitated through participating funeral homes.

This policy explains the privacy practices that apply to the limited real-family Anthavi pilot. It describes the information Anthavi may collect and use, how that information supports the pilot, who may access it, how family and contributor choices affect sharing, and the privacy request processes available to participants. Features or services outside this pilot are governed by their own terms and privacy disclosures when applicable.

This policy works with the Anthavi Pilot Terms of Use, Family Pilot Consent & Authorization, Contributor Acknowledgment, Contribution Guidelines, User Content/Copyright & Media Policy, and applicable funeral-home pilot agreement. More specific restrictions or specialized consents control where they provide narrower permission.

2. Privacy-by-Design Principles

  • Private by default. Anthavi begins as a private family memorial workspace. For the current pilot, a contributor agrees once, when joining the memorial and accepting the Contributor Acknowledgment, that eligible content the contributor voluntarily adds may be considered for use in both the Tribute and the Living Story.
  • Uploading alone is not public publication. The contributor entry agreement covers eligible Tribute and Living Story use for the current pilot, while the Designated Family Representative retains applicable family-level review and Living Story visibility choices. The current pilot does not offer separate use or audience choices for each individual memory.
  • Existing rights and restrictions travel with the content. Moving eligible content into WeTales, a backup, or another authorized technical environment does not silently authorize a materially different use or broader audience than the memorial experience.
  • More specific restrictions control. A family approver, funeral-home user, or broader account setting does not acquire ownership of a contributor’s content and cannot authorize a materially different use that requires separate permission.
  • Preservation is not new-use consent. Retaining a memorial does not itself authorize marketing, research, general AI training, biometrics, synthetic voice, digital replicas, or another materially different use.

Data minimization. Anthavi collects, accesses, uses, discloses, and retains only information reasonably necessary for the pilot, the family-selected memorial experience, security, support, documented preservation, legal obligations, and other disclosed legitimate purposes.

3. Information We May Collect During the Pilot

A. Account, Invitation, and Case Information

  • name, email address, login or invitation information, and account identifiers;
  • Anthavi case ID and information needed to associate a participant with the correct family memorial;
  • role information, such as Designated Family Representative, Contributor, funeral-home user, Nexaverse support user, or viewer;
  • invitation status, contributor relationship information when provided, and case-administration actions.

B. Stories, Memories, and Media

  • written memories, stories, guided-question responses, captions, titles, descriptions, dates, and biographical information;
  • photographs, videos, audio or voice recordings, interviews, documents, scans, letters, certificates, and other family artifacts;
  • information contained in contributed material about the person being remembered, contributors, family members, minors, or other third parties.

Contributors should not upload prohibited content. Sensitive categories such as government IDs, medical/genetic/biometric information about living persons, precise home/location information, private third-party communications, death/autopsy/human-remains imagery, and culturally restricted material should not be uploaded during the pilot unless Nexaverse has specifically approved an appropriate restricted handling approach.

C. Permission, Consent, and Approval Records

  • who created, uploaded, edited, approved, restricted, reported, or removed an item;
  • contributor entry acceptance authorizing eligible contributions for the Tribute and Living Story during the current pilot; the current pilot does not collect separate Tribute/Living Story permission choices for each individual contribution;
  • Family Pilot Consent, Contributor Acknowledgment, Terms/Privacy/Guidelines versions accepted and date/time of acceptance;
  • Living Story selection and visibility, any documented Tribute review or approval, later privacy changes, reports, restrictions, removal requests, and related audit history.

D. Technical, Security, and Usage Information

Anthavi may process technical information reasonably necessary to operate, secure, troubleshoot, and support the pilot, such as browser/device information, IP or network information where generated by the service or provider, timestamps, authentication and security logs, diagnostics, feature interactions, upload events, and error information. The pilot does not use family memorial content for targeted advertising. Section 14 describes the cookies, browser storage, and analytics Anthavi uses.

E. Support and Communications

We may collect information participants provide in support requests, privacy requests, copyright/media reports, family-authority disputes, security reports, pilot feedback, or other communications concerning an Anthavi case.

F. No Pilot Payment Information

The limited real-family Anthavi pilot is provided to participating families at no charge. This pilot does not require a paid WeTales subscription or payment-card information from family participants. If a participant later affirmatively purchases a separate paid service, the applicable service and privacy disclosures will govern that transaction.

4. How We Use Information

Nexaverse may use pilot information to:

  • create, authenticate, and administer Anthavi accounts, invitations, roles, and family cases;
  • receive, store, organize, process, display, preserve, and deliver authorized family stories and media;
  • prepare and support the family’s memorial Tribute and Living Story according to recorded permissions;
  • provide authorized Link/QR access and any Public display only where the contributor entry agreement, the Designated Family Representative’s affirmative Living Story selection and applicable visibility choice, and any specialized restrictions or consents allow it;
  • provide funeral-home workflow support and Nexaverse technical/customer support;
  • send operational communications about invitations, contributions, memorial deadlines, approvals, security, privacy requests, and service transitions;
  • maintain consent, permission, provenance, approval, dispute, security, and audit records;
  • detect, prevent, investigate, or respond to security issues, prohibited content, fraud, misuse, rights complaints, or unauthorized access;
  • comply with applicable law, legal process, preservation obligations, and valid rights requests;
  • support an optional, authorized continuation from Anthavi into WeTales without silently broadening existing permissions; and
  • understand and improve pilot functionality, reliability, accessibility, usability, and support, using information appropriate for that purpose.

Ordinary pilot participation does not authorize identifiable testimonials, marketing use of family memorial content, academic or human-subjects research, unrelated teaching/publication use, or general-purpose AI model training.

Nexaverse may use operational data, support information, and pilot feedback to improve Anthavi, only for that purpose, and where reasonably feasible uses aggregated, de-identified, or minimized information for it. Identifiable family memorial content will not be used in marketing, demonstrations, research, teaching, public product showcases, or general AI training without separate appropriate permission.

5. Who May Access or Receive Pilot Information

A. Invited Family Participants

Invited family participants may access content within the private memorial workspace according to their role and the permissions attached to the content. Invitation to a case does not give a participant ownership of another contributor’s content or authority to broaden that contributor’s permissions.

B. Participating Funeral Home

Authorized funeral-home personnel may have limited access reasonably necessary to create or facilitate the Anthavi case, invite or assist the family, monitor contributions, prepare the memorial workflow, and deliver authorized service-related outputs.

Funeral-home access does not transfer ownership of family content and does not authorize unrelated reuse, marketing, AI training, publication, or commercial exploitation. When the funeral home’s help ends, its staff can still view the case but can no longer change it, apart from the limited support, contractual, security, dispute, or legally required functions applicable to the pilot.

The Designated Family Representative is told before the funeral home’s help ends and when it ends. Anthavi records each change to the funeral home’s access, including the affected case, authorized role or user, change, and date/time, so access transitions remain auditable.

C. Nexaverse Personnel

Authorized Nexaverse personnel may access pilot information only as reasonably necessary to operate, secure, troubleshoot, support, administer, preserve, or improve the pilot; enforce applicable rules; respond to requests or disputes; or comply with law. Nexaverse personnel access pilot information only as their role requires, for legitimate operational needs.

D. Vendors and Service Providers

Anthavi may use service providers for functions such as hosting, storage, authentication, communications, security, backups, support, and any verified transcription or AI-assisted processing actually enabled in the pilot.

Nexaverse does not authorize its service providers to use family memorial content or derived data for their own AI or model training.

E. Sharing Chosen by the Family and Contributors

The Designated Family Representative controls when and how the Living Story is shared. Nothing is shared until the Designated Family Representative approves the Living Story or chooses who can see it: Not shared yet, Family only, Anyone with the link, or Public. Information may be made available to selected family participants, approved Link/QR viewers, or the public only when the contributor entry agreement, the Designated Family Representative’s affirmative selection of the Living Story and applicable family-level visibility choice, and any specialized restrictions or consents support that audience. The Living Story is designed to evolve: eligible new contributions may appear on it after it is shared, without a separate approval for each.

When face matching is turned on and authorized, names it identifies may appear in photo captions on the shared Living Story, including on photographs added later. The Designated Family Representative is told this before approving or sharing the page.

Anyone on the story can correct or remove a name. A person shown in a photograph may also ask Nexaverse to correct their name, remove it from shared display, or turn face matching off for the story, subject to verification. Face matching cannot be turned off for one person alone.

The Designated Family Representative may raise concerns and request eligible correction, restriction, or removal through the available support or reporting process. The Designated Family Representative may set an individual photograph, video, or other contribution aside, which removes it from the Living Story and from any Tribute draft prepared afterwards, and may put it back. Setting a contribution aside controls where it is shown; it is separate from facial recognition and biometric consent, and does not stop authorized face matching from using it within the private family workspace. Deleting a contribution also deletes its face data, as Section 10 of the Facial Recognition & Biometric Consent explains. Facial recognition remains subject to applicable consent requirements and individual withdrawal rights.

Approving or sharing the Living Story does not override individual privacy rights or any additional consent required by applicable law.

If content is shared through an approved Link/QR or publicly, other people may copy, screenshot, download, record, or redistribute material outside Nexaverse’s control. Public visibility does not itself grant lawful ownership or unrestricted reuse rights.

F. Legal, Safety, and Corporate Events

Nexaverse may disclose information when required by law or valid legal process, or when reasonably necessary to protect rights, privacy, safety, security, users, Nexaverse, or others. Information may also be transferred in connection with a merger, financing, acquisition, reorganization, sale of assets, or similar corporate transaction, subject to applicable law and appropriate protections.

6. Contributor Sharing Agreement and Family Visibility Choices

Anthavi begins as a PRIVATE FAMILY WORKSPACE. For the current pilot, a contributor agrees once, when joining the memorial and accepting the Contributor Acknowledgment, that eligible content the contributor voluntarily adds may be considered for use in both the Tribute and the Living Story. The current pilot does not provide separate use or audience choices for each individual contribution.

  • The Designated Family Representative retains applicable family-level review and visibility choices for the Living Story;
  • Contributor ownership and applicable rights are not transferred by the entry agreement;
  • Contributors may use the available support/reporting process to request an eligible restriction, removal, deletion, correction, or other rights-related review; and
  • Memory-by-memory audience or use controls may be offered in a future version. If introduced, the applicable interface, notice, and consent terms will govern those choices.

The Designated Family Representative may approve the memorial as a whole and select the applicable family-level visibility, but does not gain ownership of contributor content or authority to approve uses outside the Anthavi memorial experience. Materially different uses may require separate notice or consent.

Nexaverse keeps auditable records of contributor/account or invitation identity, case ID, acceptance result, date/time, applicable policy/consent versions, content provenance where reasonably available, the Designated Family Representative’s Living Story selection and visibility choice, any documented Tribute review or approval, and later restriction, removal, deletion, dispute, or other material rights-related events. The current pilot does not maintain separate Tribute and Living Story permission choices for each contribution, and keeps the Designated Family Representative’s approval or visibility choice for the Living Story; new contributions to a shared Living Story do not each need a separate approval.

7. Voice, Transcription, AI, Biometrics, and Digital Likeness

Voice recordings are treated as sensitive personal content and are covered by the same contributor entry agreement and family-level memorial visibility framework as other eligible contributions. The current pilot does not provide separate memory-by-memory use controls for voice recordings.

Anthavi uses automated processing to help organize memories, for example suggesting a short description of a voice recording or writing down the spoken words in a video, kept with the video, to suggest moments and make captions. Anthavi may also write down the spoken words of a voice recording as a transcript, kept with the recording, which may be shown to people who can see that memory and used to search the story. Each kind of processing in use is listed on the page “How we use what you add.” Transcripts, captions, dates, names, summaries, and other suggestions can contain errors.

The contributor entry agreement, ordinary upload, storage, display, Tribute or Living Story use, or family-level visibility selection does NOT authorize:

  • facial recognition, face matching, or biometric template creation;
  • voice recognition for biometric identification;
  • synthetic or cloned voice;
  • digital replicas, avatars, or generated likenesses;
  • conversational memorial agents;
  • general-purpose AI model training; or
  • other materially different AI/biometric uses.

Facial recognition, face matching, or biometric template creation may be enabled only after the required separate affirmative biometric consent has been presented and accepted. Voice recognition for biometric identification, synthetic or cloned voice, digital replicas or avatars, conversational memorial agents, general-purpose AI model training, and other materially different AI or biometric uses require their own applicable authorization or consent.

8. Children and Information About Minors

Direct Anthavi account and contributor participation in the first real-family pilot is for adults age 18 or older; each contributor confirms this when they agree. Children should not create accounts or directly submit personal information through the pilot.

An adult may contribute appropriate family content involving a minor only when the adult has a reasonable, good-faith basis to believe they have the necessary permission. Adult upload does not automatically establish authority over every child depicted or recorded.

Where face matching is enabled through the required separate affirmative biometric consent, processing may include faces of children and other people appearing in included photos. The applicable biometric consent describes this processing and the choices available regarding which photos are included. Other higher-risk processing involving minors, including synthetic voice or digital-replica/avatar features, requires its own applicable authorization or consent.

9. Information About Deceased Persons and Other Third Parties

Memorial content may include information, images, recordings, writings, or other material concerning deceased persons and living third parties. Copyright, privacy, publicity, likeness, voice, estate, contractual, cultural, and family-authority rights may differ depending on the person, content, and jurisdiction.

A family relationship or memorial-administrator role does not automatically establish ownership of every contribution or unlimited authority over the deceased person’s name, image, voice, likeness, writings, or third-party works.

Nexaverse may request reasonable information concerning authority, restrict a disputed use while a concern is reviewed, or require the parties to resolve an underlying legal/family dispute or obtain appropriate legal direction.

10. Anthavi-to-WeTales Transition

A transition from a funeral-home-facilitated Anthavi memorial to WeTales is treated as a meaningful relationship change, not merely a technical migration.

  • The family’s continuation into WeTales is optional.
  • No paid conversion occurs automatically.
  • Existing attribution, withdrawal, specialized-consent, deletion/restriction, and other applicable rights or limitations will travel with eligible content. Moving content into WeTales does not silently authorize a materially different use.
  • Moving content into WeTales does not make it public or authorize a materially new use.
  • A materially new use, paid service, or new privacy relationship may require additional notice, acceptance, or consent.
  • Funeral-home access will end or narrow when the active Anthavi workflow ends or the family transitions to a direct WeTales relationship, subject to limited support, dispute, security, contractual, or legal needs.

11. Retention, Living Story Access, Download, and Deletion

For the [Funeral Home] real-family pilot, the family’s approved Living Story and associated QR/link access will remain hosted and viewable indefinitely at no charge. The family will receive twelve (12) months of complimentary editing access following the memorial service. After that period, the Living Story and existing QR/link will remain available in read-only form at no charge unless the family requests deletion or another change permitted under applicable policies.

The Designated Family Representative may request or access, where technically available, a download or export of supported memorial content at any time. Licensed commercial music or other licensed/proprietary components may be excluded, muted, replaced, or unavailable in an export when the applicable rights do not permit redistribution.

Ending the complimentary editing period or account inactivity does not, by itself, cause Nexaverse to archive or delete the Living Story. A paid subscription is not required to maintain read-only access. Retention of particular source content, backups, consent records, audit records, security records, dispute records, or legally required records may be governed by separate operational, security, legal, or backup-retention requirements.

Before the complimentary editing period ends, Nexaverse may provide information about optional continuation or enhanced editing choices, including WeTales where available. Any paid service or upgrade requires separate affirmative acceptance or purchase. If Nexaverse adopts an abandoned-account or similar policy in the future, affected families will receive appropriate notice before that policy materially affects their hosted Living Story or access.

Different actions have different consequences. Nexaverse may distinguish among:

  • changing an available family-level visibility setting or requesting an eligible restriction/removal;
  • removing an item from a Tribute or Living Story;
  • unpublishing or restricting a Link/QR or Public page;
  • deleting an eligible source item;
  • closing an account or ending participation;
  • ending funeral-home access;
  • preserving a limited consent, audit, security, dispute, or legal record; and
  • routine deletion of backup copies after the applicable operational period.

Removing content from shared/public display does not necessarily delete an eligible private family copy. A request by one participant does not automatically authorize deletion of another contributor’s independently controlled content. Copies already lawfully downloaded, printed, delivered, screenshotted, recorded, or otherwise obtained outside Nexaverse may not be retrievable by Nexaverse.

Face data. If face matching is turned on for a story, the face data it creates, such as biometric templates, is kept only while face matching is needed for that story. It is deleted no later than 30 days after the last memory is added, promptly when face matching is turned off or consent is withdrawn, and together with any memory that is deleted. Photos, videos, captions, and the names people added are kept separately, under the family's privacy settings. Section 10 of the Facial Recognition & Biometric Consent explains this in full.

12. Privacy, Access, Correction, Export, and Deletion Requests

Pilot participants may use the available Nexaverse privacy/support process to request, as applicable:

  • access to information associated with their participation;
  • correction of eligible account information or inaccurate metadata;
  • a copy or export of eligible content they own or control where technically supported;
  • a change to an eligible privacy/sharing choice;
  • restriction or removal of eligible content from shared display;
  • deletion of eligible content or closure of their account; or
  • review of a privacy, likeness, voice, family-authority, safety, or other rights concern.

Nexaverse may need to verify identity or authority before acting on a request. A request may be limited where another contributor’s rights, legal obligations, security/fraud records, preservation holds, disputes, backups awaiting routine deletion, or copies already obtained by others apply.

13. Security

Nexaverse uses reasonable administrative, technical, and organizational safeguards appropriate to the pilot and the nature of the information processed. No system, storage method, network, or transmission method can be guaranteed to be completely secure.

Participants should keep passwords, authentication codes, and private access links secure and promptly report suspected unauthorized access.

14. Cookies, Analytics, Advertising, and Tracking

Anthavi uses essential cookies to sign you in, keep you signed in, protect your account, and enable core website functionality. Without them, you cannot sign in.

Anthavi also uses a few cookies and similar browser storage to remember settings on your device, such as your time zone, so times are shown in your own, and how you last arranged a page. They contain no memories, photos, or recordings.

Anthavi counts page visits and measures how quickly pages load, using our hosting provider's analytics, which are listed on the Sub-processors page. This measurement does not use cookies, is aggregated, is not linked to your account, and does not follow you to other websites. Before a page address is counted, Anthavi removes anything that could open a private page, such as invitation links and private story addresses.

Anthavi does not use cookies for targeted advertising, sell information collected through cookies, or use advertising trackers to monitor users across unrelated websites. Anthavi does not use family memorial content for targeted advertising.

Anthavi does not store facial recognition data or biometric templates in cookies.

You may manage cookies through your browser settings, although disabling essential cookies will prevent you from signing in.

If Anthavi's use of cookies or similar technologies changes materially, this Privacy Policy will be updated and any additional notices or choices required by applicable law will be provided.

15. California and Other Privacy Rights

Privacy rights depend on applicable law and the circumstances of the participant. Depending on applicable law, participants may have rights concerning access, correction, deletion, portability, restriction or objection, consent withdrawal, or information about certain disclosures or processing. Nothing in this policy is intended to limit a privacy right or remedy that applicable law does not permit Nexaverse to limit. Participants may contact Nexaverse through the privacy/support process described in this policy with questions or requests concerning their privacy rights.

16. Research, Teaching, Marketing, and Product Feedback

Ordinary participation in Anthavi is not consent to formal research, academic publication, classroom/teaching use, conference presentations, marketing testimonials, product showcases using identifiable family content, or general AI training.

Nexaverse may ask participants for optional product feedback about usability, workflow, and pilot experience. Nexaverse handles product feedback separately from consent for human-subjects research, identifiable marketing, demonstrations, teaching, or public product showcases. Where reasonably feasible, internal product-improvement analysis uses aggregated, de-identified, or minimized information. If Nexaverse later seeks a materially different use of identifiable family memorial content, it will provide an appropriate separate notice and obtain any required permission.

17. Changes to This Policy

Nexaverse may update this Pilot Privacy Policy as the pilot, technology, vendors, or legal requirements change. When a change materially affects privacy, permissions, existing content, memorial access, or the use of information, people who agreed to this policy are asked to agree again at their next visit and told what changed.

A later policy update does not silently broaden the scope of the contributor entry agreement or any specialized consent. Renewed acceptance or consent may be required for a materially new use.

18. Contact and Privacy Requests

For general questions or support, contact support@anthavi.com. For privacy and data requests, email support@anthavi.com with “Privacy request” in the subject line. For copyright and media concerns, visit app.anthavi.com/report or email support@anthavi.com. For urgent privacy, safety, or family-authority concerns, email support@anthavi.com with “Urgent” in the subject line. Funeral-home workflow questions may be directed to the designated funeral director.

19. Relationship to Other Anthavi Pilot Documents

This policy describes privacy and data practices. It does not replace the Pilot Terms of Use, Contributor Acknowledgment, Family Pilot Consent & Authorization, Contribution Guidelines, User Content/Copyright & Media Policy, or applicable funeral-home agreement.

General acceptance of this policy does not create permission for Public publication, biometric processing, synthetic voice, digital likeness/avatar, research, marketing, minors’ direct participation, organizational archive contribution, or general AI training when Anthavi separately requires a specialized permission or when the feature is not active in the pilot.